Data shows that email marketing is still the most popular strategy for gaining new customers for 81% of small and medium-sized businesses. According to the data, emailing people is still the best way to make an immediate and significant impact. So here we will show you the best small business email hosting.
Managing the thousands of emails that businesses send and receive every day can be challenging. In addition, the domain name of your company appears in your business communications, adding credibility. Businesses should, therefore, hire experts in the field to manage their email hosting needs.
If a customer receives an email from you bearing your company’s name, they may be interested in learning more about the products and services you offer and may conduct an online search.
Why should you go for business email hosting instead of freebies like Gmail?
Companies that offer free services risk being seen as unreliable. As a result, customers may start to doubt your business’s legitimacy. Others may doubt your company’s longevity since they assume you aren’t fully invested in it. The likelihood of cybercriminals targeting your business is high.
This is something that would be terrible for your company.
If you’re running a business, you should invest in a reliable hosting service rather than relying on free email providers like Gmail, Outlook, and Yahoo. A small investment in business email hosting could save your firm from negative publicity and help establish your credibility with customers. Protecting your customers’ best interests is a win for both your business and them.
Let’s take a look at the benefits of using email for company communications.
You can’t expect clients to take your company seriously if you hide who you really are. The availability of free email services has made it harder than ever for businesses to establish trust.
A professional email address is the first step in building trust between your firm and its clientele. Having separate email addresses for billing, sales, jobs, and support can make it seem as though your company is larger than it actually is, even if it just employs a handful of people.
Casts a Professional Impression
True, this is how the business world really works. Usually, you use email to get in touch with your client. Connecting with the recipient of your email as soon as they open it is crucial if you want to convert them into a paying customer.
Having a dedicated business email address helps to set a credible and trustworthy tone for your organization in the eyes of your ideal customers.
Protects Sensitive Business Data
Malware attacks, spam, and targeted marketing can easily infiltrate free email hosting services. Insufficient security measures prevent them from protecting users’ data. In addition, you don’t have full command over your inbox.
A business owner or manager’s duty extends beyond the company’s own best interests to those of its consumers and their personal information. As a result, you shouldn’t use free email services that put your company at risk.
Saves Your Emails from Going into Spam Filters
Malware and spammers can easily infiltrate free email accounts. For businesses that rely on email marketing to boost revenue, the practice of offering emails to customers for free could have an adverse effect on earnings. This is because the recipients of your emails can consider them to be spam. Your efforts will be for vain, though, if your clients aren’t checking their spam folders.
However, professional email hosting will ensure that your mails never bounce or end up in spam folders. As a result, you may continue to gain the benefits of email marketing and enjoy communicating with your customers.
Backup and Privacy
Unfortunately, free email providers frequently experience downtime, abrupt shutdowns, and hacking. Without adequate backups, this could cause the loss of irretrievably sensitive company data. The confidential information and critical emails of customers and potential customers have been destroyed.
In addition to promoting your company’s name, professional email also helps build a reliable brand name. Just glancing at the name, consumers will have faith in your company.
Now that you know why emails are so crucial to running a business, I’ll go through several options for reputable email hosting providers.
12 best small business email hosting For Business
1. Google Workspace
When you sign up for Google Workspace (formerly known as G Suite), you can use Gmail to set up a reliable and professional business email account. Without annoying ads, it offers a variety of interesting features and administrative management. The email hosting service includes time- and labor-saving features designed to boost your company’s output.
With Google Workspace, email communication is not only easy, but also novel, since users can collaborate in real time on files and schedule meetings with the help of a shared calendar. All of your business’s data, users, and devices are protected thanks to its foundation in Google’s robust security architecture. In addition, it provides cloud storage for your data and full management of your inbox. It is one of the best small business email hosting.
It provides access to Gmail, Google Calendar, Google Currents, Google Chat, Google Meet, Google Docs, Google Sheets, Google Slides, Google Drive, Google Cloud Search, Google Keep, Google Admin, Google Vault, Google Endpoints, and Google Add-ons.
2. A2 Hosting
Email marketing is easy with the help of A2 Hosting’s many email features. For email sending and receiving, both IMAP and POP3 are available. Webmail clients like RoundCube and Horde are also preconfigured and ready to use. Also included is Mailman, which may be used to send out emails to a pre-approved group of people.
In order to ensure consistent functionality, the email hosting solution offers a greater uptime guarantee. There are several free email tools available to use with each email hosting account. The cPanel control panel facilitates the discovery and administration of such features. It is one of the best small business email hosting.
The items listed below are all part of this free collection.
- Hosting services for electronic mail allow users to set up and operate their own POP3 and IMAP servers, as well as handle their own email accounts and passwords.
- Utilizing Roundcube and Horde for Web-Based Email
- Sender authentication tool BoxTrapper
- Filtering spam using SpamAssassin
- Barracuda, which analyzes each incoming email for signs of spam, is an effective spam filter.
- Email verification and forwarding
- Using MX Records for Email Transmission
- Tools like Encryption, Email Lists, Auto Replies, and More
If you’re looking for a safe and reliable email hosting solution, go no further than ScalaHosting. ScalaHosting’s separate cloud infrastructure for email boxes has various benefits.
For the best results in bypassing spam filters and raising brand awareness, ScalaHosting is the best choice.
You may also use it to set up sales and email addresses, so your team can quickly reply to any inquiries. And it uses SShield, the best homegrown security system ever created. In order to prevent breaches, SShield uses straightforward reasoning, code verification, and inspection, and the detection of malicious behavior.
After more than a decade of research and development, the ScalaHosting team created SPanel and SWordPressManager. Standard features such as a free email domain, free migration, a dedicated hosting environment, a dedicated IP address, expert spam protection, frequent backups, and blocklist defense are included in all of our plans.
Starting at only $9.95 a month, you may select a plan with 1 CPU core, 2 GB RAM, 20 GB SSD, and a 30-day money-back guarantee. It is one of the best small business email hosting.
Titan’s business email suite provides email at your domain and other productivity-boosting features to help small businesses grow their brands and create meaningful relationships with their customers. It is one of the best small business email hosting.
Titan’s comprehensive array of tools includes helpful features like email, a shared calendar, and ample storage space.
- The ability to save and reuse commonly sent emails using a pre-designed template. This facilitates time savings for users that often send out emails with the same content, such as appointment reminders or sales follow-ups.
- With the aid of Schedule Send, users may draft an email at their convenience and send it at a time of day when it will have the most impact.
- If you want to know when it’s OK to follow up with someone, Read Receipts, a tool that alerts users when their sent email has been opened, is ideal.
- If a user does not reply, follow-up reminders can be set up to prod them into action.
Titan also makes it easy to manage many email accounts from a single dashboard and import contacts from other services. In addition, you can reach their friendly and knowledgeable support staff anytime, day or night. With a guaranteed delivery rate of 99.99%, even the smallest companies can rest easy knowing their emails will reach their customers.
Use DreamHost’s dedicated email hosting to make a good impression on clients and customers. You might use the email address associated with your website to communicate with others.
Beginning with DreamHost, you may skip the hassle of switching web hosting plans entirely. You can use this stable, simple, and powerful system with any domain name you own.
Emails can be moved about using the drag-and-drop interface, given personalized titles for easier organization, and even set up with automatic delivery filters. Innovative IMAP support ensures that your emails are continually synchronized, regardless of whether you are using a laptop, smartphone, tablet, smartwatch, desktop, etc. It is one of the best small business email hosting.
To keep your inbox safe from phishing attempts, viruses, and other online hazards, DreamHost offers a free inbound spam filter service. In addition, the hosting plan includes ad-free Webmail access.
The reliable email hosting plan from DreamHost is affordably priced, starting at $1.67 per mailbox per month for 25 GB of storage space. A Google Workspace subscription is also available.
Interested in secure, ad-free, and encrypted hosting?
They are all under Zoho’s scope of protection. This email hosting service offers enhanced and responsive protection against spam and malware. It provides company-related email addresses, which raises your company’s status in the eyes of customers and strengthens your reputation.
Advanced surveillance and security measures are in place at Zoho Mail’s data centers. S/MIME message encryption, end-to-end encryption, and at-rest encryption are all used to keep your email safe. It is one of the best small business email hosting.
Using Zoho’s robust and user-friendly control panel, you can configure and customize all settings and options. It is simple to create new users, alter existing ones, and assign them to preexisting groups. In case you ever need to defend yourself in court using your email as evidence, you should keep it for a while. In addition, e-Discovery is included for easy access to archived messages.
The Zoho Mail app, available for both Android and iOS, simplifies handling of professional correspondence. Streams and tag teams allow you to rapidly manage projects, add social media likes to your inbox, have conversations, share files, and more.
Rackspace is one of the top alternatives available if you are hunting for inexpensive email hosting for your organization. Inexpensive email templates are available for small enterprises. Thanks to our premium screening, your email will be safe and secure from spam and other threats. In addition, it safeguards your sensitive business information from prying eyes.
You can also count on Rackspace’s dedicated team of professionals to help you transition from your old email system to a new one that better represents your company’s image. Simply remember where you registered your domain name and let Rackspace handle the rest. It is one of the best small business email hosting.
Rackspace provides everything necessary for the efficient running of your business emails, for the cheap monthly charge of $2.99 per user.
- Mailbox capacity of 25 GB
- Email on the go using Microsoft Outlook, Web, or Mobile Access
- Possibility to create an unlimited number of aliases, forwarding, and distribution lists
- Email Archiving
8. Microsoft 365
When you use Microsoft 365 as your email service provider, you may send and receive emails with the same level of professionalism as any business. If you have a computer or mobile device, you can check your email, view shared calendars, and communicate with your contacts from anywhere.
You need not worry if you misplace your phone with all of your work emails. Emails can still be deleted from a distance, providing an extra layer of security for confidential business data. Using Microsoft 365, you can make each and every email you send unique by inserting your own artwork, using your own domain name, and more.
With this email hosting, you can send attachments up to 150 MB in size. Further, 100 GB of space is allotted for storing emails with special graphics and formats. Email management, including account creation, deletion, and bespoke scripting, is simplified with even the most rudimentary admin console.
When it comes to protecting your inbox from potential cybercriminals, Microsoft 365 offers the best anti-spam and anti-malware protection. You can also use eDiscovery and archive functions now. It is one of the best small business email hosting.
To make a lasting impression on customers, use GoDaddy’s professional-looking emails that are a perfect fit for your company. Easy-to-navigate tools including a calendar, tasks, and email access via a webmail gateway are provided. The emails can be accessed from any computer or mobile device, and they will sync in the background to ensure that your inbox is always up to date.
GoDaddy’s spam filter is among the best in the business, and the company’s anti-virus filters and 256-bit encryption technology can block more than 300 million spam and virus-infected emails daily. It provides the highest possible degree of safety with a combination of cutting-edge data analytics, automated threat detection, and highly trained security experts. It is one of the best small business email hosting.
With an ad-free package, it’s simple to create an email address that’s uniquely yours while still seeming businesslike. You may control your online presence by adding widgets for sports, weather, news, etc. to your webmail gateway, and you can preview the contents of email attachments before sending them.
10. Amazon Workmail
Amazon Workmail is a reliable business email service that works with all of your favorite email clients, including mobile and desktop. Access your messages, schedules, and contacts from any device using an IMAP-compatible client app like Outlook or the built-in apps for Android or iOS. You can also go to them through the web browser of your choice.
Connect your company’s email system with its existing employee directory. The data and its storage space can be encrypted as well. SDK also enables you to manage your organization’s users, resources, and groups, as well as configure Microsoft Exchange Server compatibility.
Protecting your Amazon Workmail data to an enterprise standard is easy with AWS Key Management Service. It allows you to have full authority over all of your electronic correspondence and data, and to handle it in any way you see fit. It gives you 50 GB of space for your inbox and other files.
Businesses can use Fastmail to provide professional-looking email that matches their site’s design. Using a unified inbox for outgoing and incoming email allows for more efficient management. Sharing email folders, contacts, and calendars with your team can help speed up communication and make it easier to schedule meetings at a convenient time for everyone.
It provides a central hub for team communication and collaboration by way of a tool called Topicbox, in which members of different teams can post and discuss relevant materials. Using this software, you can also set up and administer an archive for your business. Fastmail’s extensive security options and permission management make it ideal for limiting who has access to sensitive information via email.
After trying out the service for free for 30 days, you can pick a plan that best suits your needs.
When it comes to meeting the needs of businesses, Namecheap stands out as a fast, reliable, and secure email hosting provider. With this tool, it’s easy to organize and promote to your email list, as well as your calendar, contacts, and more.
In order to determine whether or not this platform will be useful for your business, Namecheap offers a free two-month trial. If you decide that it will, you can then choose a plan to continue taking advantage of all of the features it offers. It works instantly with your Android, Windows, and iOS gadgets. Domain-based emails, a unified inbox, spam filtering, HTML signatures, POP3/IMAP access, and SSL encryption are all standard features.
With business email, you and your coworkers can safely and easily share and collaborate on messages, contacts, documents, schedules, spreadsheets, and to-do lists. When it comes to email delivery, Namecheap is in charge, so you can rest assured that the hosting service will work admirably.
By using Two-Factor Authentication, you may further safeguard your email and account credentials. The maximum level of security is provided by Universal 2nd Factor (U2F) and Time-based One-Time Password (TOTP) (TOTP).
Innovative new additions to email allow for more streamlined interaction with clients and leads. Business emails have the dual benefit of raising awareness of your company and product. The aforementioned email hosting services make it simple to organize your inbox, secure your data, and win over new clients.